Personal Assistant to Director (NGO)

• Manage the Director's calendar, schedule appointments, and arrange meetings.
• Coordinate travel arrangements, including flights, accommodation, and visas.
• Prepare and organize documents, presentations, and reports.
• Handle incoming and outgoing correspondence, emails, and phone calls.
• Maintain an organized filing system and ensure confidentiality of sensitive information.

• Serve as the primary point of contact between the Director and internal/external stakeholders.
• Draft and proofread emails, letters, memos, and other written communications.
• Conduct research and gather information to assist the Director in decision-making.
• Coordinate and prepare materials for meetings, workshops, and conferences.
• Coordinate and follow up on assigned tasks and projects.

• Build and maintain positive relationships with stakeholders, including partners, donors, and government officials.
• Represent the Director and the organization at external events and meetings.
• Coordinate and support the Director in networking activities and relationship management.

• Bachelor's degree in a relevant field is preferred.
• Proven experience as a Personal Assistant or Executive Assistant is desirable.
• Exceptional written and verbal English communication skills.
• Strong organizational and time management abilities.
• Proficient in using office software such as Microsoft Office Suite.
• Excellent interpersonal skills and the ability to work effectively in a team.
• Discretion and the ability to handle confidential information.
• Flexibility, adaptability, and the ability to multitask in a fast-paced environment.

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