Required Executive Secretary for CEO

• Maintain executive's agenda and assist in planning appointments, board meetings etc.
• Attend meetings / Compile, transcribe, and distribute minutes of meetings.
• Provides a bridge for smooth communication between the CEO office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Develop itineraries and agendas including scheduling flights, arranging other transportation and book accommodations
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated
• Complete special projects as assigned by CEO. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
• Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
• Determine matters of top priority and handle accordingly.
• Any other task assigned by the Executive.

• Excellent verbal and written communication skills.
• Detail- and deadline-oriented multitasker.
• Ability to make strong decisions under pressure.

Human Capital Solutions