Accounts Payable Specialist

• Perform full-cycle accounts payable using accounting software such as Microsoft Dynamics GP, NetSuite, or Sage, ensuring accurate data entry and proper G/L classification.
• Process incoming invoices (overhead expenses, expense reports, rents, etc.) in a timely manner, maintaining records in Excel for reconciliation and tracking.
• Apply credit memos in the accounting system and communicate applied credits to vendors.
• Verify accuracy, legitimacy, and compliance of invoices submitted for payment.
• Research and resolve invoice or reimbursement discrepancies by leveraging Excel reports and system queries.

• Communicate professionally with vendors via email (Outlook) and phone to resolve account issues and inquiries.
• Provide timely responses to vendors, customers, and coworkers regarding payment status.
• Review vendor statements and reconcile balances monthly between the ERP system and vendor records, using Excel for cross-checking.

• Assist with month-end close processes by preparing reconciliations, reviewing payables data, and generating reports in the accounting software.
• Maintain working knowledge of the company’s chart of accounts to ensure correct account usage in the AP system.
• Support facility approvers with system-related questions and troubleshooting.
• Ensure invoices are approved and processed through the payables platform for smooth integration into the accounting software.

• Assist with general ledger reconciliations using accounting tools and Excel.
• Contribute to projects including financial audits, physical inventory reviews, annual tax preparation, and budgeting support.
• Collaborate with independent accounting firms, ensuring accurate data exchange and reporting through accounting software.

• High school diploma or equivalent required; Business or Accounting degree preferred.
• 2+ years of full-cycle accounts payable experience.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience using Microsoft Dynamics GP, NetSuite, or Sage preferred.
• Knowledge of Medicaid/Medicare cost reporting preferred.
• Excellent written and verbal communication skills.
• Ability to work accurately under deadlines and adapt to changing priorities.

• Video Interview: Delve deeper into your professional background and assess your skills in a 30-minute call.
• Final Interview: Have a comprehensive discussion with our client to ensure mutual alignment.
• Background Checks: Conduct swift verification of your references and past employment details.

Pavago