Finance Assistant – Subaward Compliance- Islamabad

Islamabad
Permanent
Full-time

8 days ago

Description :Essential Job Responsibilities

Review SRs financial reports for accuracy, completeness, and compliance with donor and organizational requirements.
Track subaward disbursements, advances, and liquidations, ensuring timely reconciliation.
Assist in monitoring budget utilization and flagging variances for management review.
Assist SR in preparing the monthly cash forecast for the grant.
Maintain proper filing (hard & soft) of partner financial reports, contracts, and compliance documents.
Assist in preparing grants related reporting to the donor as well as management reports including but not limited to Budget Vs. Actuals, PR Cash Information, and any other report required by management.
Assist Finance Coordinator Subaward Compliance in conducting regular spot checks and field visits to partner organizations.
Prepare financial monitoring visits reports using the prescribed MC template, incorporating all findings for MC internal reviews and approval and issue reports to SRs along with management letter accordingly.
Follow up with SRs to ensure timely implementation of recommendations noted for corrective actions and improvements. Ensure timely recovery of disallowed cost (if any) as result of compliance review.
Support capacity-building initiatives for partner finance staff.
Prepare vouchers, journal entries, and payment requests related to SRs in line with approved budget and contracts.
Assist line manager in the partner due diligence and selection process, following MC Subaward Management policy guidelines.
Ensure timely entry of partner related transactions into the Microsoft Dynamics (Navigator) accounting system.
Initiate the process for new subaward agreements and modifications in line with MC Subaward financial management policy.
Assist in compiling SRs expenditure reports for donor financial reports.
Support the Finance team in preparing consolidated subaward trackers and variance analysis.
Assist in preparing documentation for donors and external audits related to subawards.
Support corrective action follow-up for audit findings relating to partners.
Assist Finance Coordinator Subaward Compliance reviewing partner financial reports and supporting documents for accuracy, completeness, and compliance with donor and organizational policies.
Any other duty assigned by the supervisor.

SAFEGUARDING RESPONSIBILITIES· Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work· Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members· Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other optionsSupervisory ResponsibilityNone.AccountabilityReports Directly To: Finance Coordinator Subaward ComplianceWorks Directly With: Finance Team, Sub recipients, Program Team & Subaward TeamKnowledge and Experience

Minimum Bachelors/ Part ACCA/Part ICMA or equivalent in accounting or finance required.
Atleast 2 years of subaward compliance and partner financial management, bookkeeping, banking or cashiering experience.
Strong knowledge financial review, preparation of partner reports, due diligence, donor financial reporting, journal entries.
Strong computer skills in MS Office programs, particularly Excel.
Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail.
Maintain partner correspondence files
Excellent oral and written English skills.

Safeguarding & EthicsMercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the . By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline( )Success FactorsExcellent communication skills and prioritization skills will be extremely useful for this position. Ability to work under pressures, follow timelines, and prioritize tasks accordingly. Ability to communicate well within the team and with other departments. Ability to work with remote and diverse teams.NOTE:

Only shortlisted candidates will be called for an interview.
The management reserves the right to accept or reject any or all CV(s) without assigning any reason.
Preference will be given to local candidates.

We are an equal employment opportunity employer and females, and transgender are strongly encouraged to apply.Education : BachelorsExperience : 2 years: Atleast 2 years of subaward compliance and partner financial management, bookkeeping, banking or cashiering experience.

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