Junior Plant Technician - (Admin)

Karachi, Sindh
Permanent
Full-time

16 hours ago
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The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research, and service. Its teaching hospital, the Aga Khan University Hospital, has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.ResponsibilitiesThe Junior Plant Technician is Responsible to manage asset maintenance work-orders execution, completion in Computerized Maintenance Management Systems (CMMS), confidential records and files keeping. Maintain records of asset services and consumed spares, coordinate with other departments for procurement, inventory of material and payments of vendors, prepare purchase requisitions, through computerized software and maintain records. Research and assist with the preparation of policies and Computerized Maintenance Management Systems (CMMS) procedures, to assist management of review and edit reports to the Higher Management, prepare documents and reports, prepare agendas for management meetings.Job Role / Responsibilities:

responsible for maintaining office filing and recordkeeping systems; enters, edits, and retrieves data; processes form such as expenditure claims, employee time sheets, deposit forms, courier distribution logs, mandated cost reports, purchase requisitions and online supply orders; maintains databases, records, confidential files and other related information for department needs
produce letters, memos, spreadsheets, and agendas from straight copy, rough draft, or oral instructions; completes forms, requisitions and other documents; submits print requests; prepares pamphlets, flyers, manuals, and handbooks; proofreads assignments for accuracy and completeness
answer and route telephone calls; conveys information both orally and in writing; answers inquiries from staff, end users and other vendors regarding departmental rules, regulations, policies and procedures, schedules and coordinates meetings for Engineers and Manager provides materials and initiates requests for information when required
coordinates and prepares for meetings and special events by assisting with registrations, payments and confirmation, arranging for refreshments and necessary equipment, duplicates, sorts and distributes various documents, prepare bulk mailings, maintains departmental calendars, coordinates and confirms conference room reservation schedules, sends, receives and distributes faxes and e-mail, sorts, distributes, and redirects mail; maintains inventory of office supplies and orders as necessary; operates standard office equipment
review & maintain inventory of spare parts and consumables of Plant equipment
prepare purchase request of spare parts & consumables and maintain their record
maintain record of “Goods Receiving” documents
prepare & record of “Release of Payment” document for spares & consumables
prepare & record contract documents and follow up with concerned departments
assist Manager Power Plant to prepare monthly utility bills
carry out any other job as assigned by superiors

RequirementsEducation:

Preferably qualified Graduate in any discipline preferably IT or Commerce.
Experience: Should have minimum Experience of 4 years in manufacturing or service based organization.
Should have familiarization with any asset maintenance management software.
Technical Knowledge: Should be able to maintain contacts and calendars via Outlook.
Ordering, stocking, and distributing office supplies, making photocopies, sending faxes, shredding documents.
Planning and scheduling meetings and appointments.
Organizing and maintaining paper and electronic files.
Maintaining general office tidiness.
Providing Direct administrative support to department Manager.
Should have sound knowledge of Computer, IT related software.
Good Communication skills.
Regulatory Compliance:
Understanding of safety, environmental, and operational standards (e.g., OSHA, NEPRA, ISO).
Competencies & Skills: Strong leadership and team management skills.
Problem-solving and decision-making abilities.
Effective communication and reporting skills.
Ability to handle emergencies and high-pressure situations.

Aga Khan University