Executive Secratary

Islamabad
Permanent
Full-time

2 days ago

About Hazza Institute of TechnologyEstablished in 2011 through a Public-Private Partnership with the Ministry of Federal Education and Professional Training of Pakistan, we are committed to alleviating poverty and fostering socio-economic development in Pakistan through vocational, technical, and professional education and training, along with imparting Soft Skills.Hazza Institute of Technology strives to empower youth with industry-relevant skills and certifications that bridge the gap between academia and industry. We aim to fulfill the aspirations of students for employment and career advancement while catering to the needs of industries for highly skilled professionals.With over 30,000 graduates, 200 skilled faculty members, and collaborations with more than 50 academic and 90 industry partners, Hazza Institute of Technology has established itself as a pioneer in Human Capital Development. Our programs span vocational skills, IT, soft skills, and professional certifications, ensuring holistic development and career readiness.From state-of-the-art training facilities across Pakistan to a robust Learning Management System, Hazza offers a dynamic learning experience that combines cutting-edge tools, real-world expertise, and personalized support, essentially for the socio-economic well-being of trained graduates.Job SummaryWe are seeking a highly organized and detail-oriented Executive Secretary to provide administrative and secretarial support to senior management. The ideal candidate will possess excellent communication skills, strong coordination abilities, and a proactive approach to managing calendars, meetings, and day-to-day tasks.Responsibilities

Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
Coordinate and follow up on meetings, ensuring agendas are prepared and minutes are recorded when required.
Serve as the primary point of contact between the executive and internal/external stakeholders.
Draft, review, and manage correspondence, reports, and other documents with a high degree of accuracy.
Ensure timely communication and reminders to the executive for important tasks, deadlines, and commitments.
Handle confidential information with discretion and professionalism.
Support in coordinating office activities, events, and team requirements as assigned.

Requirements

Bachelor’s degree in Business Administration, Management, or a related field (preferred).
1–2 years of relevant experience as an executive secretary, administrative assistant, or in a similar role.
Strong written and verbal communication skills.
Excellent organizational and time-management abilities.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Punctual, reliable, and able to prioritize tasks effectively.
Strong interpersonal and coordination skills.

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