Onboarding Specialist (HR)
- Islamabad Lahore, Punjab
- Permanent
- Full-time
- Serve as the primary point of contact for new hires, answering questions and providing necessary information prior to their start date.
- Schedule and coordinate all aspects of our weekly New Hire Orientation sessions.
- Prepare and maintain all orientation materials, including welcome kits, presentations, handbooks, and digital resources.
- Act as a co-facilitator to deliver up to 20%-40% of new hire orientation sessions covering company history, culture, values, and an overview of our benefits and key policies.
- Coordinate with presenters from other departments (IT, Security, Department Heads) to ensure a smooth and cohesive orientation agenda.
- Manage the end-to-end onboarding workflow, ensuring all logistical tasks are completed accurately and on time.
- Initiate and monitor pre-employment processes, including background checks and paperwork.
- Ensure accurate and timely completion of all new hire paperwork, including Form I-9 verification and E-Verify processing, maintaining strict compliance standards.
- Partner with hiring managers to ensure they are equipped with the tools and resources to provide a structured role-specific onboarding experience for their new hire.
- Administer our 30, 60, and 90-day check-in surveys, gathering feedback to continuously improve the onboarding journey.
- Enter and maintain accurate new hire data in our Human Resources Information System (HRIS).
- Manage and update content on our internal onboarding portal and/or Learning Management System (LMS).
- Conduct regular audits of onboarding processes and new hire files to ensure data integrity and compliance.
- Act as a subject matter expert on onboarding best practices.
- Analyze feedback from new hires and stakeholders to identify areas for improvement within the orientation and onboarding programs.
- Propose and implement new initiatives to enhance the new hire experience and foster a sense of belonging.
- 1-2 years of experience in Human Resources, Learning & Development, Talent Management or administrative coordination roles.
- 1+ years directly focused on employee onboarding programs is highly desirable.
- Ability to present information clearly and confidently to groups.
- Exceptional organizational skills and an impeccable eye for detail.
- Outstanding communication skills, both written and verbal.
- A warm, welcoming, and professional demeanor.
- Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
- Proficiency in Google Workspace.
- High degree of integrity and the ability to handle confidential information with discretion.
- Associate's degree in Human Resources, Communications, Business Administration, or a related field.
- Experience with HRIS (e.g., Workday, BambooHR, ADP) and/or Learning Management Systems (Seismic Learning).
- Familiarity with Form I-9 and E-Verify compliance procedures.
- Experience facilitating training or delivering presentations in a professional setting.